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The ACD Blog > 4 Ways to Keep Organized Using Google Apps

Have a Gmail account? As a business owner, keeping everything organized can be challenging. Thankfully Google has dozens of options to help make staying organized much easier. Here are a few different tools that I find very helpful.

  1. Google Drive – Did you know that Google Drive can be used to store your files? Just as you would on a hard drive or server? You can save, scan and upload files to your Google Docs account and even organize them in folders. The best part is you can access them easily from any location with internet access.
  2. Google Calendar – Lets you easily manage all of your meetings and appointments. You can easily schedule travel dates, meetings, appointments, and anything else you might need to be reminded about. Different colors are available to make separating events easy to differentiate. If your business has meeting rooms, you can sync the rooms within the calendar and see their availability. There are many more features but to top it off, there is an attachment option which is great when needing to reference a document for a meeting.
  3. Google Hangouts – Chat and video conversations at its best. If you ever need to have a face to face meeting but can’t get in the same place at the same time, Hangouts allows you to chat and video conference. The video chat is similar to Facebook Messenger, Skype, FaceTime or Viber. This is a great way to get on the same page and share documents and images through the chat feature. You can even share your screen when using the video conferencing.
  4. Google Docs and Sheets – These are online apps similar to Microsoft Word and Excel but they are web based. The best part is they are live documents that can be shared and edited with others in real time. You can also upload and convert word and excel to a google doc as well as download a google docs to word or excel. Pretty good stuff.

As a business owner, you have a lot on your plate already. Developing an easy way to organize might take some time to set up, but it will keep thing breezy in the long run. The best part is that most Google apps are free!

About the author


Raychel Marriott

QuickBooks Consultant & Trainer
Small Business Bookkeeping

  • QuickBooks setup, cleanup, and training
  • Full charge bookkeeping support:
    • Accounts Payable (vendor bills and payments)
    • Accounts Receivable (customer invoices, payment and collection)
    • Bank, Credit Card, and Cash Reconciliations
    • Benefits Administration and New Hire On-Boarding (
    • Payroll and L&I Filing (using a payroll service provider)
    • Journal Entries and Adjustments
    • Expense Report and Reimbursement Processing
    • B&O Tax Filings with Department of Revenue
    • 1099-misc filing (year end)
    • QuickBooks® Software Set Up , Upgrade, and/or Removal
    • 3rd Party Software Discovery and Integrations (i.e., dropbox,, expense report solutions)
    • Troubleshoot transaction discrepancies
    • Customize Form Templates (i.e. Estimates, Invoices, Statements, or Sales Receipts)
    • Create Customized QuickBooks Reports
    • Streamline Tasks to Improve Efficiency
    • Create Paperless Filing Systems using Cloud based storage (i.e., Dropbox, and Google Drive)
    • Work with your CPA or Tax Professional as needed